By Laws

ARTICLE II

Section 1.

The regular meetings shall be on the third (3^rd) Sunday of each month. The hour of the meeting shall be:

12:30 p.m. Pacific Standard Time

1:30 p.m. Mountain Standard Time

2:30 p.m. Central Standard Time

3:30 p.m. Eastern Standard Time

Section 2.

The chapter year will begin with the August meeting and end at the close of the July meeting.

Section 3.

The meetings shall last for a minimum of four (4) days ending no sooner than the Thursday after the meeting begins on Sunday. Discussion during meetings are to be held open for a minimum of twenty-four (24) hours so everyone has had time to respond and/or to be tabled until the following meeting.

Section 4.

Members must post their present to the group anytime after roll call and before adjournment to be counted as present.

Section 5.

The absentee policy shall be per the Book of Beta Sigma Phi. A member is excused for computer problems, illness and/or death in family. If a member misses three (3) consecutive meetings without an excused absence then she will be dropped from the chapter after an Executive Board vote.

Article VI

Section 1.

Elected officers of this chapter shall be President, Vice

President, Recording Secretary, Corresponding Secretary

and Treasurer.

Section 2.

Nominations of officers shall be opened at the February

meeting and remain open until the end of elections at the

March meeting.

Section 3.

Installation shall take place at the close of the April meeting.

Section 4.

The chapter shall have three (3) delegates to the Cyber

Council. The delegates shall be appointed.

Section 5.

The Standing committees of this chapter shall be: Program,

Service, Social, Ways & Means, Web Mistress, Sunshine,

Yearbook, Parliamentarian, Book Buddies, Historian. The

members of the Standing Committees shall be appointed by the

Chapter President. Special Committees may be appointed by the

President and will serve until dissolved by the President. (The

Parliamentarian attends/not attends the board meeting at the

discretion of the current President.)

Section 6.

Parliamentary procedures shall be the Book of Beta Sigma

Phi and shall be followed by Robert’s Rules of Order

whenever a matter is not covered by the Book of Beta Sigma

Phi.

ARTICLE VIII

Section 1.

Duties of Officers

President:

Is responsible for gathering reports from officers and chairs and posting all reports to members. All meeting posting is to be done via email to all chapter members in the simplest form possible. All reports should be written in email (no attachments) and sent to the president. She shall call executive board meetings when they are deemed necessary. She shall review with the yearbook chairman any important dates prior to the yearbook being published for the current year. She shall post a meeting agenda prior to the opening of the meeting. She shall post all meeting items and reports via the Internet to all members unless an individual’s mailbox is unavailable. Sufficient time will be allowed for discussion on new and old business ~ either twenty-four (24) hours or after all present members have responded.

Vice President:

Presides at all meetings in the absence of the president. She shall assist the president in preparing for Beginning Day. She shall be responsible for purchasing a gift for the outgoing president paid for by all chapter members who wish to participate. Donation amount shall be decided upon by the participating membership. Introduces prospective members at meetings and confer with the president regarding the applications. If there are openings in the chapter it will be her job to host the guest or guests and to post a ballot for consideration of membership to the chapter. She will then post the results of the ballot to the president for presentation to the chapter.

Recording Secretary:

Shall take the minutes of each chapter meeting and transcribe them.

She shall at the proper time, forward a copy of the minutes to the president for posting to the chapter. She shall be responsible in seeing that International receives a copy of the minutes after each meeting.

Corresponding Secretary:

Shall send, either by email or snail mail, birthday cards and anniversary cards (thinking of you, get well and sympathy cards, as necessary) to each member. Shall send a report by email to the president prior to the beginning of each meeting as to who or if she has sent out any communications between meetings. She shall also handle any chapter publicity.

Treasurer:

Shall be responsible for collecting all dues and yearbook fees. Once accepted for membership, dues must be received by the treasurer by the next meeting (or arrangements for payment made) or membership cannot be accepted. She shall be responsible for seeing that all bills from the membership are presented to the membership on a timely basis for approval by the membership. She will be responsible for working with the executive board to establish a budget for posting and approval by the membership. She shall keep an account book containing reports and other chapter accounting. She shall keep these things in order for passing along as outgoing to incoming.

Section 2.

Duties of the Standing Committee Chairman and

Appointed Positions

Book Buddies:

Responsible for presenting a book of her choice to the chapter to be read by interested sisters, given at a time and then review the book with those who have read it. This could be done quarterly at meetings.

Chapter Sweetheart:

Nominations for Chapter Sweetheart shall take place at the conclusion of the September Meeting. The President shall tally the votes, purchase the gift and notify chapter for the first year. All subsequent years the current Chapter Sweetheart shall be in charge of tallying the votes, purchasing the gift and revealing to membership, the new Chapter Sweetheart at our February Meeting.

Civic Awareness:

Keeps the chapter informed on current informative topics of interest to chapter members and to aid them in acquiring the principles of self-reliance and self-help.

Contact:

Contacts members as requested by the chapter president. Should there be something that needs to be communicated to chapter members between meetings the president may request that she send an email to the membership informing them.

Historian:

Maintains a complete history of the chapter from its inception.

Newsletter:

Responsible for putting together a newsletter. She may use sources such as things stated in chapter chatter or just ask for special items. The newsletter should be posted to the web mistress for posting to the web page at least quarterly.

PACE:

The chapter shall nominate a recipient for the PACE award in October to be presented in April. The Chapter fairy God sister/advisor shall be responsible for tallying the votes, filing the form to be sent to International, obtaining the certificate from International and purchasing a gift for the recipient. In the event she is unable to perform these duties, the current PACE recipient shall assume these duties.

Parliamentarian:

Acts as adviser to the chapter president in all matters of parliamentary procedure to the chapter. She should be prepared to post at the meetings small excerpts from the Book of Beta Sigma Phi. She shall be responsible for putting together a nominating committee for officer elections. The committee should have a slate ready to be presented at the February meeting for elections to take place at the March meeting.

Program:

Is responsible for posting a signup sheet for programs. She may decide on a topic of interest or let the member decide. All members including the program chairman shall present programs yearly. A list of programs is available from International. If a member is unable to present her scheduled program, it is her responsibility to have a program on the shelf for presentation. She may need to arrange to have another member present the program. This could mean more that one program posted at each meeting.

Service:

Responsible for formulating service ideas for presentation to the chapter for approval. Extra monies for service projects can come from ways and means. Service and ways and means should work together to come up with ideas on how to raise monies for the service project.

Social:

Responsible for posting a signup sheet to members for monthly socials. She shall assist members with ideas and any information she may have.

Special Sister:

Responsible for assigning a special sister to be remembered on birthdays, anniversaries and Christmas. She shall be responsible for making sure that each sister is doing her job with her special sister and reassign when necessary. She shall present a sign up sheet for those wishing to participate. The year will run from May through April.

Sunshine:

Responsible for warmth, concern and sisterly love to the chapter members in need. She shall send cards, either email or snail mail, to those who have been ill, had surgery or just need cheering up. She will make sunshine.

Ways and Means:

Works with the chapter to help raise monies for all budgeted items and service projects. She may appoint a committee to work with her or present suggestions or ideas to the chapter for approval no later than the September meeting or earlier if possible.

Web mistress:

Responsible for posting and maintaining current information to the chapter web site.

Woman of the Year:

Nominations for woman of the year shall take place at the conclusion of the March meeting. The fairy God Sister/advisor shall tally the votes. She shall announce the recipient at the April meeting and purchase a gift for her. In the event she is unable to fulfill these duties, the current woman of the year will tally the votes and purchase the gift.

Yearbook:

Responsible for preparing all information sheets for the yearbook with the exception of member sheets. She shall keep up with any changes in email addresses, snail mail addresses, phone numbers, etc. Each member shall be responsible for her own member page and shall email or snail mail it to all chapter members. A member may request the yearbook chairman to prepare her membership page. Membership pages should be updated yearly. If a member has no changes in information she will not be required to prepare a new one.

ARTICLE IX

Standing Rules

Absences:

Members shall advise the president in advance of scheduled meetings if she is unable to attend. Illness of a member or her family, a death, travel or computer problems shall be excused. If a member has three unexcused absences the executive board may vote to remove the member from the chapter roster.

Ways and Means Projects:

All members are to participate in ways and means projects when there is a majority vote.

Service Projects:

All members are to participate in service projects when there is a majority vote.

Parliamentarian:

Shall attend/not attend board meetings at the discretion of the current president.

Voting:

Voting ballots shall be posted after the meeting is adjourned. Voting shall be open for one week and the results announced no later than the next meeting.

Politics:

Members shall refrain from posting jokes, personal emails, forwards or discussions on religion and politics during meetings.

Forwards and Jokes:

Members shall notify other members if they do not wish to receive jokes, forwards or emails outside of chapter business.

Make-Up Meetings for Perfect Attendance:

OLL members will be allowed to make-up meetings to count towards perfect
attendance as long as they read the minutes from the make-up meeting and the program, and inform the OLL chapter of same. Members are encouraged (but not required) to share the program from the make-up meeting with the entire chapter.

A Land Chapter member may attend Online Lambda to make up a meeting. She shall make her request to the Online Lambda President. The Chapter President shall advise the visitor of the date and time of the meeting.

Article IV

Article V

Article VII

ARTICLE VIII

Traditions